FOSL Meeting Record

II. SUMMARY

A. Action Items

• All - look over draft by-laws and let Brett know of any updates (info@friendsofsumaslibrary.org)
• confirm official name of FOSL with Sec. of State (is there a The in front of FOSL or no?)

B. Upcoming Events

• BINGO Night, Monday, November 10

III. MEETING REPORT

A. Approve Prior Meeting Report

• No changes needed, record approved

B. Financial

• Current balance: $2535.24 (bank), $751.58 (Paypal)
• Outstanding deposits: $1033
• Outstanding disbursement: fall carnival supplies, food for movie

C. Library News & Events

• Explorations for Sept - Dec out soon

D. Old Business

• End of Summer Reading Celebration Carnival Recap

  • People felt it was a successful event even if not as many people came as last year. It was very hot this year.

  • Had many passive events which seemed like a good way to do things - magnetic fishing was a bit hit again this year. Other passive events included a duck toss, paper airplane making (not a big hit), guess how many game

  • Face painting didn’t happen because the company double booked. Company refunded the money, and also volunteered to be at the Minecraft movie for free for 2 hours.

  • Middle of the day was least attended.

    • Next year should have a specific time frame for event rather than all day. Was just too long, too hot and didn’t get enough people all at the same time. Agreement that 3 hours is enough time, afternoon probably best.

  • Pie in the Face cancelled this year. Suggestion to have this as a 15 minute event for Sumas Days or Movie in the Park.

  • Might want to have a big event (ie in Everson had a pinata at 2pm) in the middle of the event or at towards the end to draw people for a specific time. Maybe free cotton candy for the first X number of people (rather than for everyone)

  • had a library scanvenger hunt in the gift bags that were handed out. Possibly expand on this next year, but maybe have a prize (rubber ducks?)

• Movie in the Park: Minecraft Movie, Sept 5

  • Sarah and Brett will get movie and food on Thursday
  • sell raffle tickets for basket: Minecraft Movie, candy/popcorn, stickers, maybe gift card, etc.
  • cotton candy prep on Thursday at Brett and Sarah’s - 6pm. Will also make red vines into Minecraft TNT sticks
  • Friday set-up begins at 5:30pm.
  • Face painter to be there 5:30pm - 7:30pm
  • Ballistic Brew created drink list especially for movie. All drinks come with glowing “ice cube”
  • Music will be played before the movie. For announcements, give Brett a list
  • Need more trash cans/dumpsters. Nancy will talk to City about getting more trash cans out in park.
  • Need cookers - Cayla and Paul will bring some.

E. New Business

• thank you card received from Christine Perkins (WCLS Executive Director) for FOSL helping spread the word for the levy lift which passed this past Aug. 5

• Update to by-laws

  • Will be voted on at October meeting. Can view draft by-laws on FOSL website.

  • Will also vote for 2 new board members at October meeting: President and Secretary. If you would like to run for one of these positions, please talk to a current FOSL board member, library staff Paul Fullner or Cayla Samms, or email info@friendsofthesumaslibrary.org

    • Per new by-laws (pending approval) term of 3 years for each board position, staggered yearly as follows:

      • President, Secretary - October 2025
      • Vice President - October 2026
      • Treasurer - October 2027

    • Other things to note on by-laws:

      • No term limits (ie can run for position as many times as like)
      • Vice President does not automatically become President
      • Elected in October and begin shadowing predecessor. Official duties begin January of following year.

F. Community News

• Nothing at this time

G. Next Meeting

• Meeting concluded at 7:30pm
• Next meeting on Monday, October 6, 2025 at 6:30pm at the Sumas Library.