FOSL Meeting Record

II. SUMMARY

A. Action Items

• Prep for End of Summer Reading Carnival
  • lock in events and timeline
  • look into face painting and bouncy house vendors

B. Upcoming Events

• End of Summer Reading Carnival - Aug 23
• Movie in the Park #2 A Minecraft Movie - Sep 05

III. MEETING REPORT

A. Approve Prior Meeting Report

• No changes needed, record approved

B. Financial

• Current bank balance: $2885.24
• Current Paypal balance: $751.58
• Outstanding deposits: $1033
• Outstanding disbursement: $250

C. Library News & Events

• Library event pin unveiled! Earn 16 distinct cards in The Library Game to earn the pin. Earn one now from using Freegal, sharing your library story with Neil, or visiting library branches.
• Summer Reading Celebration Party: 10am - 5pm on August 23 at the Sumas Library

D. Old Business

• Movie in the Park Recap:
  • Budget
    • Expenses -$650
    • Sales +$1713 (Community Days & Movie in the Park)
    • Donations +$113
  • Pros
    • Simplified, streamlined concessions approach was noticeable and appreciated
    • Sold significantly more concessions than we previously did in prior events
    • New location was great
    • Ballistic Brew collaboration worked great for both sides. Jill will be at Movie in the Park #2
    • Estimate 150 guests
  • Cons
    • No close bathrooms but not too big of a deal according to attendees
    • Have a list of announcements beforehand
    • Have napkins

E. New Business

• Movie in the Park #2: Minecraft!
• End of Summer Reading Carnival update from Samantha
  • Saturday, August 23rd noon - 5, same time as WCLS Summer Reading Celebration Party
  • Set “Passive Game Time”, “Active Game Time”, “Story Time”, “Prize Time”, “Concession Time”
    • Passive > Active > Concessions/Prize
  • Make sure we have an easily referenced and big schedule of events
  • Games
    • Partner Water Balloon Toss
    • Ring Toss
    • Fishing
    • Cake Walk (limited time activity at multiple intervals)
    • Three Legged Race
    • Can or Bean Bag Knockdown
    • Candy Guess How Many
    • Pin the Tail/Book on Fossil
    • Corn hole
  • Food
    • Cotton Candy
    • Popcorn
    • Water
    • Soda
    • Dirty Soda Pop Shop?
  • Other
    • Pieing the Person
    • Reading times (Lynn, Chip?)
    • Photo Booth
      • Meet & Greet / Photo with Fossil
    • Coloring activities
    • Face Painting or Temporary Tattoo
  • Prizes
    • fidget toys?
    • small cheap toys
  • Child guests get three free tickets used to purchase prizes or concessions. Games are all free and provide an opportunity to earn more tickets. Extra tickets can be purchased for cheap

F. Community News

• N/A

G. Next Meeting

• Meeting concluded at 7:30pm
• Next meeting on Wednesday, Sep 3, 2025 at 6:30pm at the Sumas Library. Note this differs from our usual first Monday of the month.