FOSL Meeting Record

II. SUMMARY

A. Action Items

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B. Upcoming Events

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III. MEETING REPORT

A. Approve Prior Meeting Report

• No changes needed, record approved

B. Financial

• Current bank balance: $3,585.79
• PayPal balance: $1,414.93
• Outstanding deposits: $0
• Outstanding disbursement: ~$250

C. Library News & Events

• WCLS Library Game launches soon! Earn game cards by visiting WCLS libraries and completing activities.
• DSHS Services
• Working Family Tax Credit
• NW Regional Council
• Kabuki Theater

D. Old Business

• Review calendar of events created during last meeting

• Attempt to tie FOSL events with existing WCLS events

• Thanks to Brett for the after-event emails, but Brett also forgot to get FOSL event write-ups in for Explorations so that is a wash

• Guaranteed FOSL Events:

  • Movie in the Park #1 - Emperor’s New Groove (?) on July 25

    • move to Sycamore Park

  • Movie in the Park #2 - Minecraft (?) on September 5

    • postponed 1 week from previously planned
    • move to Sycamore Park
    • community vote between Dogman, Minecraft, and Wallace

  • Fall Carnival on August 23

  • Valentine and Wine 2026

    • Rename for next year: Sips & Savor, Wine & Wonders
    • Cater this next year?

  • Bingo sometime mid November

    • check with schools to avoid event conflict

E. New Business

• Blockers

  • Same people do most of the work, need to distribute to keep it sustainable. Issue is with not having clearly defined “helper” roles for those not in leadership

    • we need volunteers!
    • What do we need, and when
    • Play to volunteer strengths (volunteer for specific role) and interests

  • Plan out specific roles to distribute work and minimize last minute event prep

  • Sarah made/working on volunteer event roles

• Storage options

  • Sumas Library shed new lock and shelves
  • Work to consolidate storable FOSL items in shed, with more expensive or sensitive items stored with Brett and Sarah

• Create inventory list, including perishables

• Book recommendations for Sumas Days

  • recommend a mystery book form
  • library have recommended books available to check out at event
  • Sarah to make forms
  • “Heard it from a friend”

• Leadership change

  • Proposal to change FOSL leadership every 2 years
  • Coming up on 2 years for current leadership
  • Need new bylaws as old ones are outdated and need work (Brett to look into this)

• FOSL Merch

  • Brett to reach out to potential vendors for custom shirts — multiple sizes with black or white design on a solid color shirt
  • Prior shirts by French Press Designs and a new recommendation used by FEL

F. Community News

• None?

G. Next Meeting

• Meeting concluded at 7:30pm
• Next meeting on Monday, May 5, 2025 at 6:30pm at the Sumas Library.